Project Planning & Execution System
Keeping projects on time, on budget, and preventing change from blowing up costs
Rayterton Project System combines project portfolios, WBS, baseline schedules, progress measurement, cost control, commitments, change orders, risks and issues, and contractor performance. The focus is transparency, governance, and fast decision making for Oil and Gas projects.
What the Steering Committee wants to see
Schedule slippage and cost overruns must be visible as early as possible.
Common Oil and Gas project problems
Projects often fail not only because of engineering, but because baselines are not locked, progress is not objective, costs stay hidden until it is too late, and change orders are not governed. This system creates a single source of truth for the PMO, engineering, procurement, and finance.
Baselines must be locked
Scope, schedule, and budget baselines become references that are not easily changed.
Progress must be objective
Progress is measured through WBS and deliverables, not just "percent feelings."
Change must be handled fast
Change orders and claims need workflows, impact analysis, and structured approvals.
Core capabilities
Suitable for EPC, brownfield modifications, shutdown projects, pipeline projects, drilling support projects, and facility upgrades.
WBS, Baselines, and Progress Measurement
Measure progress based on deliverables, quantities, and milestones. Baselines are locked for control.
- ✓WBS hierarchy and deliverables register
- ✓Baseline schedule and baseline budget
- ✓Progress rules: milestone based or quantity based (optional)
- !Early warnings: slippage and critical path risk (optional)
Cost Control, Commitments, and Forecasting
Monitor actuals, commitments, and forecasts (EAC or ETC) so overruns never surprise you.
- ✓Budgets by WBS or cost code
- ✓Commitment tracking: POs, contracts, variations (optional)
- ✓Actual cost capture (manual or integrated)
- !Forecasting engine: ETC, EAC, variance explanations
Change Orders, Variations, and Claims
End to end change workflows: requests, impact analysis, approvals, and realization tracking.
- ✓Change request register
- ✓Impact analysis: scope, schedule, cost
- ✓Approval chains and audit trails
- !Claims tracker (optional): status, counterparty, settlement
Risk, Issues, and Action Tracking
A proper risk register and issue log, complete with owners, mitigations, and escalations.
- ✓Risk register: probability times impact, plus mitigations
- ✓Issue logs: blockers and resolution plans
- ✓Action tracking and SLAs
- !Escalations for overdue risks and issues
Project Planning and Execution Modules (Modular)
Start with portfolio, WBS, and progress. Then expand to cost control, change management, and contractor performance.
Project Portfolio and Stage Gate
A list of projects, status, priorities, and gate approvals (optional).
- ✓Portfolio dashboards
- ✓Stage gate checklists (optional)
- ✓Budget envelopes
WBS and Deliverables Registry
WBS hierarchies, deliverables, and ownership per work package.
- ✓WBS levels
- ✓Deliverables lists
- ✓Owner assignments
Baseline Schedules and Milestones
Baselines, revisions, and milestone and dependency tracking.
- ✓Baseline locks
- ✓Revision histories
- ✓Milestone tracking
Progress Measurement
Progress is measured and validated, not just a number entry.
- ✓Milestone based progress
- ✓Quantity based progress (optional)
- ✓Approvals for progress updates
Cost Control and Forecasting
Budgets, commitments, actuals, ETC and EAC, and variance explanations.
- ✓Cost codes and WBS budgets
- ✓Commitment tracking
- !EAC and ETC forecasting
Earned Value (Optional)
SPI, CPI, PV, EV, and AC for early warnings and executive reporting.
- ✓Configurable EV rules
- ✓SPI and CPI trends
- ✓Forecast at completion
Change Orders and Variations
Change requests through approval and realization tracking.
- ✓Impact analysis
- ✓Approval chains
- ✓Registers and reporting
Risk and Issues Management
Risk registers, issue logs, actions, and escalations.
- ✓Probability times impact
- ✓Mitigation actions
- ✓Overdue escalations
Contractor and Vendor Performance (Optional)
Track vendor deliverables, progress, quality, and claim events.
- ✓Vendor deliverables status
- ✓Quality punch lists (optional)
- ✓Delay causes and disputes logs
Example "wow" screens for the Project Steering Committee
Placeholders for screenshots and mockups. Focus on portfolio status, S curves, early warnings, and change impacts.
Executive Portfolio Cockpit
All project statuses: health, schedule risk, cost risk, top issues, and delayed approvals.
Progress and S Curve
Baseline vs actual progress, forecast completion, and slippage by work package.
Cost Control and Forecasting
Budgets, commitments, actuals, EAC and ETC, and variance explanations.
Change Order Impact Board
Pending and approved change requests, total cost impacts, and schedule impacts.
Phased implementation, starting with core controls
Start with portfolio, WBS, and progress, then cost control and change. After that: earned value and vendor performance.
Phase 1: Planning and Progress Control
Build clean baselines and objective progress measurement.
- ✓Project portfolio, WBS, and milestones
- ✓Baseline locks and revision governance
- ✓Progress updates and approval workflows
Phase 2: Cost, Change, and Risk Governance
Close the biggest gaps: uncontrolled costs and uncontrolled change.
- ✓Budgets, commitments, forecasts (EAC and ETC)
- ✓Change orders and impact analysis
- ✓Risks and issues with action tracking
Want a project demo focused on on time, on budget delivery and change control?
We can prepare a demo: portfolio cockpit, WBS and progress, S curve, cost control (budget, commitments, actuals), change request impact boards, and risk and issues tracking.